Assistant Property Manager (commercial properties)

Assistant Property Manager (commercial properties) Details:

• Direct Hire position
• $70,000.00 to $75,000.00 /annually
• First Shift (Monday through Friday from 08:00am to 05:00pm)

• Coordinates building access to brokers, tenants, and vendors.
• Responsible for building and maintaining relationships with tenants and vendors.
• Assists with site inspections including vendor site visits, appraisal tours, and lender inspections.
• On call for fire alarms and other property emergencies.
• Oversee service contracts, purchase orders, and work authorizations.
• Expected to actively find ways to reduce operating expenses while striving to increase the quality of service we provide tenants.
• Responsible for ensuring code compliance and proper equipment maintenance for all properties.
• Actively participate in operations meetings.
• Assist with move-ins and move-outs.
• Coordinate tenant appreciation events and other ESG initiatives.
• Assist with CAM reconciliations & CAM Estimates.
• Prepares license agreements, telecommunication agreements, approval memos, and legal notices (such as 3-day notices)
• Assists in reforecasting of property budgets (simple, corporate allocations)
• Conduct quarterly property inspections, including MRI input.
• Documenting and processing risk management insurance claims.
• Utility tracking and processing to ensure timely payment.
• Assist with tenant chargebacks and adjustments and associated backup documentation processing.
• Review and approve of property accounts payable invoices (1st step), including utilities, and follow up on vendor payment issues as they arise
• Assist with a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes
• Verifying Monthly rental updates
• Assist in the Monthly reporting process, including ledger review and making expense accruals.